A leading vendor management system platform reduced onboarding time by 55% while improving vendor quality scores by 40%
W3lcome VMS
Technology / VMS Platform
Global
As a rapidly growing vendor management system, W3lcome VMS faced significant challenges in scaling their vendor onboarding process. Their platform connects thousands of vendors with clients, making vendor quality and reliability critical to their success.
Manual screening of hundreds of vendor applications per month was time-consuming and inconsistent
Difficulty in maintaining consistent quality standards across different vendor categories
Extended onboarding times led to vendor frustration and delayed project starts
No systematic way to track vendor performance metrics during the assessment phase
W3lcome VMS partnered with Assessly to implement a comprehensive vendor assessment system that combines technical evaluations, video interviews, and AI-powered candidate analysis.
Created role-specific assessments for different vendor categories (developers, designers, project managers) with relevant technical questions and practical challenges
Implemented video response questions to evaluate communication skills, professionalism, and cultural fit before in-person interviews
Leveraged Assessly's AI analysis to score responses consistently, identify top candidates, and flag potential concerns automatically
Set up automated email notifications and progress tracking to keep vendors informed throughout the assessment process
Average vendor onboarding time reduced from 2 weeks to less than 5 days
Vendor performance ratings increased significantly across all categories
Team now focuses on high-value activities instead of manual screening
Streamlined process led to improved vendor experience and faster project starts
“Assessly has transformed how we evaluate candidates for our VMS platform. The AI-powered insights help us identify the best talent quickly, and the video interview feature gives us a complete picture of each candidate's abilities. It's been a game-changer for our vendor onboarding process.”
Mateus Schmidt
CEO & Founder, W3lcome VMS